1. Introduction:

Marie Stopes International Organisation Nigeria (MSION) is a country programme within the Marie Stopes International global partnership, a result-oriented Incorporated Trustee which uses modern management and marketing techniques to provide quality maternal health, reproductive health care and child spacing services, through its operations in over 37 countries, with the intent to reduce infant and maternal deaths whilst ensuring that women have children by choice, not chance. MSION delivers quality FP services through six channels including Clinics, Outreach, Social Franchise, Social Marketing, Public Sector Strengthening (PSS) and the Marie Stopes Ladies.

2. Objective:

The following are very important and pending procurement task to be completed before end of Q2

• Update Approved Supply List to ensure data are completed
• Send notification of bid conclusion to bidders
• Create a file and archive for approved specification and samples
• Follow up on quality assurance forms
• Vendor evaluation
• Complete pending due diligence on vendors

We also need support pending the recruitment.  

3. Scope of work and Deliverables

The Procurement Consultant will work with the Procurement Coordinator and related teams to deliver the following:

• Update Approved Supply List to ensure data are completed
• Ensure samples are presented for user departments approval before final production
• Manage terms of contract to ensure strict adherence
• Follow up with vendors to ensure deliveries are timely
• Ensure there is effective communication with User department and Inventory on delivery days
• Ensure quality assurance form is completed by user department
• In the case of service or installation ensure job report is submitted by the vendor (a form will be design for the report)
• Vendor Appraisal based on Quality Assurance form (QAF) and close the QAF
• Ensure goods delivered are same as sample approved
• Ensure quantity of goods received are same a PO quantity
• In the case of service ensure job completion sign off
• Communicate with vendor on the status of bid submitted
• Ensure supplier data is updated according to MSION Procurement Guideline
• Work with Cooperate Services and Legal on ongoing contracts
• Ensure all documentation is submitted by the vendor for inventory and payment
• Prepare payment vouchers, follow-up on approvals and submit to Finance
• Ensuring that an up to date price List of Frequently procured items is maintained

4. Duration

The TA will span a period of 6 Months.

5. Fees and Payment

MSION will be responsible for the cost of the TA

6. Reporting

The consultant shall work with MSION’s Procurement and Logistics unit and report to P&L Director.